Conference Policies and Security
Students are expected to attend every session, arrive on time, and not leave early. If a student should need to be absent during any part of a committee session, their absence should be communicated through their advisor to the JHUMUNC registration team. Students are not permitted to visit their friends serving on other committees or leave the hotel premises during committee session for food or beverages, including during unmoderated caucuses. Repetitive unexcused absences will be reported to the advisor of the student in question. Students are permitted to briefly step out of the room.
Students are expected to dress in Business Attire during all committee sessions. This includes business jacket, slacks/skirt, dress shirt (with tie for participants choosing to wear traditional menswear). All students should wear formal closed-toed shoes. Students who come to committee session dressed in attire that a Chair deems unacceptable for productive debate will be asked to return to their hotel rooms to change. Outside committee, students are more than welcome to wear casual and comfortable clothes. During the final committee session of the conference, students will be allowed to wear their JHUMUNC 2020 delegate T-shirt.
Please see our Dress Code section for more information on this policy.
All conference participants are required to wear name tags at all times. Name tags are required, no exceptions, for admittance to the delegate dance on Saturday night. Name tags are distributed to advisors at registration. Participants without a name tag may be asked to leave committee sessions in order to acquire a new name tag. In the event of a misplaced name tag, participants may seek a replacement at the central registration table.
Delegates are strictly prohibited from carrying bags larger than a small purse into any conference
meeting space (including opening and closing ceremonies, committee sessions, and programming
events). Large bags should be stored in hotel rooms during the conference. Necessary exceptions to this
policy will be determined on a case by case basis.
Pre-Written Documents and Electronic Devices
Pre-written documents, such as draft resolutions, directives, communiqués, and press releases are strictly prohibited at JHUMUNC 2021. Writing these documents ahead of time and bringing them into committee session not only disadvantages other students, but also undermines the spirit of the simulation, which is the use of diplomacy and collective collaboration to solve the issues at hand. Any student who is discovered to have brought a pre-made version of one or more of the documents listed above to committee will be asked to leave committee for the rest of the session. Repeat offenders will be asked to leave the conference.
To help us enforce this policy, the use of laptops and other electronic devices (smart phones and tablets included) is strictly prohibited during committee session. Any student who needs to use a laptop during committee must bring a note signed by their advisor detailing why the student must use a laptop. Pre-conference research and planning when formulating one’s position and writing one’s position paper, on the other hand, are highly encouraged!
JHUMUNC has a strict curfew policy that must be adhered to by all students. The curfew varies from day to day depending on the schedule of events for the evening. Throughout the night, there will be JHUMUNC staff members patrolling the hallways to maintain a safe environment for participants. Please note that advisors are perfectly within their rights to set an earlier curfew for their students, although JHUMUNC will not enforce any curfew that differs from the one set conference-wide.
Alcohol, Controlled Substances, Smoking, and Paraphernalia
The use or possession of controlled substances, alcohol, cigarettes and e-cigarettes, and related paraphernalia is strictly prohibited for all students both in conference spaces and hotel rooms. JHUMUNC staff will confiscate all contraband substances found, and will report the offending student to their advisor. Violation of this policy subjects students to dismissal from the conference at the discretion of the JHUMUNC staff.
Assault, Harassment, and Discrimination
Any conference participant found to have assaulted or harassed a delegate, advisor, member of JHUMUNC staff, guest of the conference, or a member of Hilton staff will be dismissed from the conference. Any report of misconduct, whether known or suspected, will immediately be reported in accordance with Johns Hopkins University policy and applicable Maryland Law.
JHUMUNC will not tolerate any discrimination on the bases of race, gender, sexual orientation, national origin, religion, age, or disability.
All participants are asked to maintain decorum at all times. JHUMUNC staff reserves the right to expel participants from the conference for any offensive behavior or disruptive behavior. Participants dismissed from the conference for violating JHUMUNC policies are not eligible for refunds. The decision to dismiss a participant is final and cannot be appealed. All authoritative determinations of fact and interpretations of conference rules and policies are to be made by the Secretaries-General.
Loss of Equipment and Property
Please avoid leaving items unattended. Theft or damage of equipment or property belonging to the staff of JHUMUNC, the conference hotel, a guest of the conference hotel, a delegate or delegation, or an advisor will not be tolerated. Participants found to have damaged or stolen equipment or property that does not belong to them will be expelled from the conference. JHUMUNC reserves the right to contact hotel security or the Baltimore City Police Department if it feels a situation involving damage or loss of property warrants such contact.
Role of the Advisor
Aside from being responsible for the conduct and safety of their students and ensuring their delegation’s compliance with school and delegation specific rules, advisors are expected to:
- Help ensure that students maintain a positive and professional approach to the conference and the diplomatic skills practiced at JHUMUNC;
- Serve as information resources when appropriate but leave participation in the committee process to the students and the conference staff by quietly observing their students from the back of the room;
- Refrain from using academic credit and grading policies that force participation beyond a country’s normal position in the UN; awards should not be a delegation’s main emphasis;
- Inform JHUMUNC staff of any student absences during the conference;
- Attend and participate in any faculty advisor meetings.
Delegate Waiver and Permission Form and Advisor Waiver Form
Please see our Participant Waiver section of the website.
Payment and Refund Policies
Please see our Fees and Payment Policies section of the website.
Country, position, and committee assignments will be made according to the registration period in which the full delegation fees are paid. Delegations in the late registration period will receive their assignments on a rolling basis.
In order to ensure your preferences are considered at the time of registration, make sure that you have submitted your preferences via the online form that can be found in your account. For more information on how to access the online preference form, please see the F.A.Q. section of our website. These preferences will be taken into consideration when making decisions on country assignments. Please keep your preferences realistic; for instance, please do not request all five permanent members of the Security Council as your five country preferences.
That said, the JHUMUNC Under-Secretaries-General of School Relations do everything to make sure that country, position, and committee assignments are given out in the fairest way possible. Our staff would also like to remind you that representing a country with great influence among members of the international community at JHUMUNC does not translate into automatic success within the committee room. Rather, delegates who come to JHUMUNC well prepared and debate according to their utmost ability, regardless of the country, ministry, or individual they have been assigned to represent, will be the most successful (and most rewarded) participants of our conference.
JHUMUNC 2021 will occur from February 4th to February 7th, 2021 regardless of weather conditions. If a delegation chooses not to attend the conference because of inclement weather, we will be unable to provide a refund on either the Delegation fee or the Delegate fee.
Conference security is one of the primary concerns of the JHUMUNC staff. JHUMUNC and The Hilton Baltimore will not only have a dedicated 24-hour security team, but members of the JHUMUNC staff will be assigned to monitor each floor of the Hilton Hotel for all three nights of the conference. Curfew will be strictly enforced throughout the conference. Should any issue arise, JHUMUNC staff members on security duty shall contact the Sergeants-at-Arms, who will then notify the Secretaries-General, the Under-Secretaries-General of School Relations, and the relevant Advisor of the situation. Any questions about conference security or any of the other policies listed above should be directed to firstname.lastname@example.org.
These rules are in addition to those established by federal, Maryland, and Baltimore City laws and ordinances, participating schools’ policies, and common sense. Serious infractions will result in dismissal from the conference of those involved. The Secretaries-General reserves the right to issue additional rules or to alter existing rules at any time at the discretion of the Secretaries-General.
Updated December 2021